As part of a robust Monitoring and Evaluation plan, group participants may be asked to keep journals where feasible. Journals may be kept by participants, but will more likely be notes on short interviews the facilitator will hold with selected participants. These should be kept in a separate notebook just for journals.
Groups should be taught to take their own minutes in group notebooks, where possible. However, facilitators should also be taking minutes in their own notebooks to ensure an accurate record is kept. After the meeting, facilitators should fill out the Emerging Issues table to keep their supervisors apprised of any issues and for ease of follow up.
Education and engagement are key components of any intervention. One method for educating the community is through radio messages. Here is a sample of a radio announcement created for the project in Uganda.
This template should be used by CBFs to record and keep track of any stakeholders that may influence the project. This can be used in concert with the Stakeholder Analysis Template.
This template should be used by CBFs to track land issues that arise during the intervention and note the process through which they were resolved. Ideally, CBFs should complete on a monthly basis.
This activity should follow the needs assessment and the baseline, and begins with validating those findings with the groups. Facilitators should work with the group to identify or validate problems and aspirations, ask for confirmation, amendment, or addition to that list, and work together to identify action points. It may be helpful to use large sheets of paper to do this. Be sure to record the action points, as they will form the basis for ongoing engagement.
Community-based Facilitators (CBFs) should write a monthly report for each group. Appended to the report should be meeting minutes. Reports need not follow the same format each time, but should include at least the following items, in as much detail as feasible.
This training focuses on empowering participants to mediate conflicts within their groups and their communities. The training is interactive, and participants should be encouraged to take an active part in the discussion and group activities.
Full citation: Daley, E., Grabham, J., Narangerel, Y., and Ndakaru, J. (2021). Women and Community Land Rights: Investing in Local Champions, UK: Mokoro Ltd, with HakiMadini (Tanzania) and PCC (Mongolia).